Ever since the advent of cloud storage, small businesses have been slow to move their files to the cloud. Part of the reason for this is the difficulty in deciding what should be stored in cloud storage. For most small businesses, the act of moving files from a secure server or internal setup to the big scary world of the internet simple does not make sense. If you already have your files secure and stored, what is the point of cloud storage? For one, cloud storage allows employees to be able to instantly share work and collaborate on projects. Also, it frees up resources internally. By choosing what should be kept in cloud storage and what should be kept in-house, you can cut the load on your servers, making it easier to secure what needs to be secure. As you consider moving files to cloud storage, use these tips for deciding what should be moved.
Confidential Data Should Remain Where It Is
If your small business divides data into categories, then you should think about the different categories you have. Many small businesses will set up a demilitarized zone to keep confidential data from touching the external network. For example, confidential data is typically something that should stay where it is. While cloud storage is secure, your small business may not want to risk having confidential data being accessed across unsecure connections.
Transferring Applications to Cloud Storage
There may be situations where moving an application to cloud storage could benefit your business. Before deciding if an application can be moved to cloud storage, figure out if that application is dependent on other applications. Will the application still be able to work on its own, once it moves into the cloud? Small applications that can operate on their own should be moved to cloud storage. This is another way to free up the internal servers at your small business.
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After determining that an application can be moved to cloud storage, the next step is checking to see if there are any restrictions that prevent you from using the application on the cloud. There are some software developers and vendors that will not support an application if it is stored in the cloud. Without support, those applications will no longer receive updates.
What Data Should You Move?
Once you have gone through your data and applications, determining what data are confidential and which applications cannot operate from the cloud, what data are you left with? Information that does not require a high level of security should be stored in the cloud. Not only does this free up more resources on your internal network and servers, it makes it easier for employees to collaborate. Any data that you would feel safe leaving on an employee workstation should be safe in cloud storage.
The bottom line is that cloud storage can really help out a small business. It provides affordable storage space for data and applications, while freeing up resources on your servers. Employees are able to share work and access it from more locations. If an employee needs to travel and take work with them, it is always available when the data is stored in the cloud.